The ‘Shirtsleeves” Board of Directors 

About THIS Board
Our “Shirtsleeves” board is a collections of individuals who bring unique knowledge and skills which complement the knowledge and skills of the volunteers/staff to most effectively provide the specific services needed to run the organization on a daily basis.  They are a resource pool that works collaboratively with volunteers/staff in meeting specific needs as outlined in their individual job descriptions.  Each individual will invest time, money, influence, and sweat equity, contributing each month toward the success of the organization.

Let's roll up our sleeves and get some things done!   

Let's roll up our sleeves and get some things done!

 

Our “Shirtsleeves” Board is
•    Willing to work side by side the staff and volunteers and contracted consultants
•    Involved in day to day operations and planning
•    Consistently inviting new people to support our work
•    Focused on Events, Marketing, Fundraising, Grants and Volunteers

Our Application Process
1.    Attend an Introducing do-over.me Meeting (Held 4x monthy)
2.    Submit initial application
3.    Review packet of documents including history of do-over.me and detailed descriptions of roles and responsibilities
4.    Attend at least 1 Board of Director meetings as a guest
5.    Participate in at least 2 do-over.me activities
6.    Submit final request for board position
Once these activities are complete, the applicant will receive an invitation from the board to join which will include the specific role that they are being asked to fill.

Once approved, all Board Members will
•    Serve a two-year term to be eligible for re-appointment for one additional term. Board meetings will be held as needed and committee meetings will be held in coordination with full board meetings
•    Serve without remuneration, except for administrative support, travel, and accommodation costs in relation to Board Members’ duties
•    Participate in regularly scheduled meetings that will typically last 90 minutes
•    Consider do-over.me a philanthropic priority and make annual gifts that reflect that priority. So that do.over.me can credibly solicit contributions from foundations, organizations, and individuals, do-over.me expects to have 100 percent of Board Members make an annual contribution that is commensurate with their capacity.  Specific amounts are expected dependent upon Board type.
•    Actively participate in as many do-over.me events and activities as possible.  This includes both volunteer and fundraising activities and also open workshops and member and community events
•    Provide leadership, governance and oversight
•    Serve as a volunteer to the Managing Director as s/he develops and implements do-over.me strategic plan
•    Review outcomes and metrics created by do-over.me for evaluating its impact, and regularly measuring its performance and effectiveness using those metrics; reviewing agenda and supporting materials prior to board and committee meetings
•    Approve do-over.me annual budget, audit reports, and material business decisions; being informed of, and meeting all, legal and fiduciary responsibilities
•    Contribute to an annual performance evaluation of the Managing Director
•    Assist the Managing Director and board chairs in identifying and recruiting other Board Members
•    Partner with the Managing Director and other board members to ensure that board resolutions are carried out
•    Serve on committees or task forces and taking on special assignments
•    Represent do-pver.me to stakeholders; acting as an ambassador for the organization
•    Ensure do-over.me’s commitment to a diverse board and staff that reflects the communities do-over.me serves

There will be specific expectations that differ from board to board and role to role.  These are spelled out below.
This board will meet monthly and will typically last 90 minutes.  Currently meetings are on the third Monday of the month at 4:00 PM, but that is subject to change upon agreement of all sitting board members.

In keeping with the future of work theories, you’ll note that rather than estimating time required of each role, we have elected to list expectations of actions and how the positive results of those     actions interface with our approved budget.   

Executive Portion of the Shirtsleeves Board
1.    Board President – CKW – NON-VOTING POSITION except in the case of a tie
Primary responsibilities
•    Client Services
•    New Client Development

2.    Vice-President – Float and support as needed; Step in for President as needed
Primary responsibilities
•    New Client Development
•    Community Relationships

3.    Treasurer – Director of Finance and Operations -Sybil Ege
•    Finances
•    Taxes
•    Payroll
•    Equipment

4.    Secretary – Director of Communications
•    Minutes
•    Correspondence including follow up with donors
•    Planned email and social media blasts to Alumni, Corporate Donors, In-Kind Donors, Individual Donors 3x yearly on anniversary date, Make a Difference Day and Giving Tuesday


The Balance of the Board
5.    Director of Philanthropy – 
o    Fundraising
    Develop corporate sponsors
    Work with volunteer/staff/contractors coordinating fundraising efforts throughout the year specifically
o    Grants - Works most with and reports to, Director of Operations and President
    Coordinating with MD and possible vendors or volunteers to identify and write grants

6.    Director of Marketing –
Identify and make recommendations on best marketing practices for NFPs
•    Maintain consistency of message across all platforms of delivery
•    Work with volunteer/staff/contractors to update and refresh website as necessary
•    Work with volunteer staff/contractors to ensure that all identified resources are being utilized
•    Actively work to develop and implement new avenues of approach
    Videos
    Testimonials
    You-Tube Channel
    Podcasts
    Instagram

7.  Director of Volunteer Management – Kathy Kremen Underwood
•    Identify sources of, train and manage volunteers
    High schools
    Intern Program through Aurora University
    Intern Program with Adler University
    Retirees
    Philanthropic Organizations
•    Create job descriptions for all volunteer roles
•    Manage “Guiding Lights”
•    Provide recognition for volunteers
•    Manage exit interview process for volunteers


8.  Director of Client Services – Dr. Tiza Pyle
•    Manage exit interview process for clients
•    Client Coaching
•    Group Workshops including, but not limited to First Things First, Jumpstart, Recipe for Success, Lunch ‘N Learn, Drink ‘N Think, Talking with TED and improv
•    Individual Projects i.e. resumes, cover letters, mock interviews, etc.
•    Coordinate with Director of Volunteer Management on Guiding Lights
                
9.  Director of New Client Development and Community Relationships
•    Identify and connect with organizations that can deliver potential clients and philanthropic support
•    Coordinate with MD to make presentations and develop fruitful relationships